Authenticity of documents is of highest importance when business transactions are involved. In the current age of digital communication, this becomes a challenge as most of the times the partnering businesses are located in different time zones and a physical meeting may not be possible. In such cases, the solution is to make use of digital signatures.
What is a digital signature?
A digital signature is much like a physical signature, except that it uses mathematical tools to create and verify a unique identity of the parties involved. Using advanced algorithms, special codes can be embedded into documents to prove their authenticity, a process known as “digitally signing” a document. Additionally, documents can be encrypted to enhance security and make the data unreadable to third parties.
Use of digital signatures brings a lot of advantages, such as:
- Communication turnaround is improved as documents can be signed instantly and delivered via email, etc.
- While a digital signature software may appear costly, the corresponding saving in terms of direct mail and courier charges is huge.
- Documents that are digitally signed become secure and can’t be intercepted the way a physical parcel can be.
- Digital signatures are legally binding in most of the countries, making them an ideal choice for sealing deals.
How good does your digital signature software turn out to be depends a lot on the Certification Authority handling the signatures. So do make sure to research well and pick only the most reliable of CAs. Barring that, digital signatures are a great way of enhancing contract management and should be used by enterprises.